This document outlines the collaboration process with Bengaluru Prayana. Before conducting any walk, a separate detailed collaboration agreement will be executed between Bengaluru Prayana and you. The terms outlined here are indicative and will be formalised in the signed agreement.

We welcome passionate individuals who are deeply connected to Bangalore’s stories, spaces, and communities to collaborate with us at Bengaluru Prayana. If you have a unique walking idea or want to co-host an existing trail, we’re happy to explore the opportunity with you.

Step-by-Step Process

1. Initial Contact

Reach out to us via email at BengaluruPrayana@gmail.com with your walk idea or proposal. Please include:

  • A short introduction about yourself
  • Your area of interest or the walk concept
  • Whether this is a one-time or recurring walk

We will get in touch to discuss further. If your idea aligns with our vision, values, and quality standards, we will take the following steps.

2. Exploratory Walk

We will schedule an exploratory walk together. This helps us understand the trail, flow, storytelling elements, and any challenges that may arise. This walk is mandatory for all new events. This is typically a no-cost exploratory session for assessment purposes.

3. Approval & Planning

Once approved, we will:

  • Finalise the date(s), pricing, and hosting structure.
  • Discuss whether it will be a co-hosted walk or hosted solely by you.
  • Share our terms, code of conduct, and policies to be followed, covering platform fees and revenue sharing, payment terms, cancellation policies and procedures, etc.
  • Confirm the platform fee and collection model.
  • Execute an agreement to record the finalised terms in a legal manner.

4. Promotions & Creatives

We will help create posters and social media creatives based on the information you provide. These will be promoted via:

  • Bengaluru Prayana Instagram and Facebook
  • WhatsApp groups
  • Newsletter (if applicable)

If you are hosting the walk independently, all key walk details must be submitted to us promptly for the creation of digital materials. Please provide walk details (date and time) at least 2 weeks before the walk date to allow adequate time for creative development and promotion.

5. Walk Day Logistics

Depending on the agreement:

  • Tickets may be collected by you, us, or jointly.
  • You are responsible for conducting the walk professionally, with accuracy and respect for the spaces and participants.
  • Walks must meet the Bengaluru Prayana standard in quality and structure. Please read our terms and conditions section. (set out below and here for more details).

6. Payment & Platform Fee

  • A platform fee (per participant) is charged, regardless of the source of the bookings. This is a nominal amount and will be agreed upon in advance.
  • This fee must be paid within one day after the walk is completed.
  • Revenue disbursement will follow the agreed model.

7. Code of Conduct

  • Respect, professionalism, and the safety of all participants are non-negotiable.
  • Any misbehaviour or breach of trust will result in the immediate termination of the agreement.
  • Bengaluru Prayana reserves the right to take legal action in the event of misconduct or damage to its reputation.

Please note: This section provides an overview of important collaboration terms. All details will be formalised in a written agreement before you conduct any walk. We believe in building a responsible community of storytellers and explorers. If you’re aligned with our approach, we would love to collaborate.

To get started, email us at BengaluruPrayana@gmail.com with your proposal.

Terms and Conditions for Co-hosting Walks with Bengaluru Prayana

These terms and conditions govern the collaboration between individual hosts/co-hosts and Bengaluru Prayana (a platform facilitating and hosting/co-hosting curated walks in Bangalore and surrounding areas).

By agreeing to conduct a walk under Bengaluru Prayana, you agree to the following:

1. Proposal and Selection Process

  • Collaborators must contact Bengaluru Prayana via official email or form with a walk idea or proposal.
  • The walk theme must align with the values of Bengaluru Prayana — local stories, culture, community, and experiential learning.
  • An exploratory walk will be conducted with the Bengaluru Prayana team before the walk is approved, at no expense to Bengaluru Prayana.
  • Bengaluru Prayana holds the right to reject proposals that do not meet safety, ethical, or quality standards.

2. Content and Promotion

  • Once approved, the host will provide the necessary details (walk title, description, duration, meeting point, etc.) and any inputs for creatives.
  • Bengaluru Prayana will support with:
    • Designing promotional creatives
    • Promoting on social media and WhatsApp groups
  • If the host is promoting independently, all material must be pre-approved by Bengaluru Prayana to maintain brand consistency. Please share materials for review at: Bengaluruprayana@gmail.com. Approval is typically provided within 2-3 business days.

3. Platform Fee

  • A platform fee is charged per participant for using the Bengaluru Prayana platform. This amount:
    • It is fixed and agreed upon in the agreement
    • The platform fee is paid per participant (irrespective of the number of participants signed up or showed up through Bengaluru Prayana). These go towards the effort and time spent on promoting and creating the digital materials.
    • Must be paid within 1 day after the walk.
  • Bengaluru Prayana may also choose to collect payments directly and disburse them to the host according to the agreed-upon terms.

4. Walk Execution

  • The host is responsible for:
    • Ensuring the safety and well-being of participants during the walk.
    • Sticking to the agreed itinerary, timings, and script.
    • Maintaining professionalism and punctuality.
    • Communicating any issues or changes to Bengaluru Prayana immediately
    • A detailed list of responsibilities is set out in the agreement.
  • Walks must reflect the quality standards of Bengaluru Prayana.
  • If a co-host is involved, both parties must communicate transparently and share responsibilities as mutually agreed upon.

5. Conduct and Safety

  • Any form of misconduct, harassment, or unprofessional behaviour will result in immediate termination of the collaboration.
  • Bengaluru Prayana reserves the right to take legal action in case of serious violations.
  • Collaborators must adhere to local laws, safety standards, and Bengaluru Prayana’s ethical code of conduct.

6. Cancellations and Refunds

  • Walk cancellations must be reported at least 4 (four) days in advance, unless in an emergency. Emergency cancellations require immediate notification and supporting documentation where possible.
  • Refunds or compensation will be handled on a case-by-case basis, in accordance with prior agreements with Bengaluru Prayana.
  • Repeated last-minute cancellations may result in termination of the collaboration.

7. Intellectual Property

  • All content (text, audio, images, maps) created by Bengaluru Prayana remains the property of Bengaluru Prayana unless explicitly transferred.
  • Hosts are not permitted to reuse creatives or content without permission or without providing credit.
  • By collaborating, both parties agree to the appropriate use of joint content for promotional purposes with proper attribution.
  • Detailed terms, including usage rights, attribution requirements, and restrictions, will be covered in the agreement.

8. Consistency and Commitment

  • Hosts conducting recurring walks are expected to maintain reasonable consistency (e.g. recurring monthly or quarterly walks, as agreed).
  • If a walk is listed as “ongoing,” expected frequency will be specified in the collaboration agreement (unless paused with notice of at least 2 weeks).

9. Liability

  • Bengaluru Prayana is not responsible for any personal loss, injury, or damage during the walk.
  • Hosts are advised to take all necessary precautions and are liable for handling emergencies professionally.
  • Both parties’ liability obligations will be clearly defined in the collaboration agreement.

10. Termination of Agreement

  • Either party can terminate the collaboration with notice.
  • In cases of breach of terms, especially misconduct or non-payment, Bengaluru Prayana holds the right to terminate the agreement immediately.

If you have any questions about the terms, please get in touch with us at BengaluruPrayana@gmail.com.

These terms provide an overview of the collaboration framework. All commercial terms (platform fees, revenue sharing, payment schedules, liability, IP rights, etc.) will be detailed and formalised in a written collaboration agreement that must be signed by both parties before any walk is conducted.

By proceeding with the exploratory walk stage, you acknowledge that you’ve read this overview and agree to execute a detailed collaboration agreement before conducting any walk under the Bengaluru Prayana brand.